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Administrative Analyst | Pooling | Hybrid in Sacramento, CA
PRIMARY PURPOSE : To perform project management, analysis of confidential data, and overall coordination of pool administration tasks and projects; to support training and workload distribution among team members.
This is a hybrid role to be based out of the Sedgwick Sacramento, CA location.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
Develops detailed project plans, task lists, and timelines for the clients' board to ensure completion of a variety of administrative and strategic initiatives within the pool administration department coordinating effectively across multiple departments.
Prepares staff reports and relevant documents, proposals, minutes, and agendas ensuring timely distribution and postings; coordinates client orientation training and prepares and distributes administrative manuals; creates, updates, and maintains files and records including client websites and other media platforms.
Organizes board meetings and client retreats including securing meeting locations, negotiating contracts, and scheduling travel/catering; travels to meetings and interacts with clients, governing boards, and vendors; coordinates all on-site meeting activities and takes minutes (in accordance with the Ralph M. Brown Act requirements when applicable).
Initiates timely state filings for financial statements, budgets, Statement of Facts, contractual agreements, conflict of interest, and certificates of insurance renewals; gathers, coordinates, and analyzes underwriting data including financial information, payroll, census, etc. and prepares underwriting recommendations to be presented to the clients; reviews preliminary information sent by brokers and follows up with brokers in obtaining additional information in regards to program renewals and underwriting new member and programs.
Develops and maintains relationships with clients, prospects, and contacts including brokers, third party administrators (TPAs), pool administrators, finance managers, state agencies, excess carriers, board and group members, and prospective members and responds to their requests in a timely manner.
Performs and oversees industry accreditation process; explains processes and coverages to clients; and acts as a main contact for all client related issues.
Effectively communicates with colleagues regarding workload, develops presentations and training materials, and acts as a contact for pooling administration colleague inquires.
Compiles and analyzes information to make recommendations on the formulation of policies and procedures; researches and provides accurate interpretation of pertinent state regulations and laws governing self-insured programs.
ADDITIONAL FUNCTIONS and RESPONSIBILITIES
Performs other duties as assigned.
Travels as required.
QUALIFICATIONS
Education & Licensing
Bachelor's degree from an accredited college or university preferred.
Experience
Five (5) years of related experience in risk management, insurance, and/or public agency experience or equivalent combination of education and experience required.
Skills & Knowledge
In-depth knowledge of self-insurance administration including pool structure, governing documents, actuarial studies, attachment points, underwriting processes, regulatory requirements, excess/reinsurance placement, and claims audits
Working knowledge of fiscal activities such as budgeting, invoicing, structuring of rates, and distributions
Ability to recognize politically sensitive situations and work with the appropriate parties to resolve or address situations
Excellent oral and written communication skills, including presentation skills
PC literate, including Microsoft Office products
Analytical and interpretive skills
Strong organizational skills
Excellent interpersonal skills
Excellent negotiating skills
Ability to create and complete comprehensive, accurate and constructive written reports
Ability to work in a team environment
Ability to meet or exceed Performance Competencies
WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental : Clear and conceptual thinking ability; excellent judgment, troubleshooting, problem solving, analysis, and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical : Computer keyboarding, travel as required
Auditory/Visual : Hearing, vision and talking
As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $65,000.00 - $80,000.00 USD annual salary. A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.
The statements contained in this document are intended to describe the general nature and level of work being performed by a colleague assigned to this description. They are not intended to constitute a comprehensive list of functions, duties, or local variances. Management retains the discretion to add or to change the duties of the position at any time.
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Diego Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, the California Fair Chance Act, and all other applicable laws.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.
Sedgwick is the world's leading risk and claims administration partner, which helps clients thrive by navigating the unexpected. The company's expertise, combined with the most advanced AI-enabled technology available, sets the standard for solutions in claims administration, loss adjusting, benefits administration, and product recall. With over 33,000 colleagues and 10,000 clients across 80 countries, Sedgwick provides unmatched perspective, caring that counts, and solutions for the rapidly changing and complex risk landscape. For more, see sedgwick.com
